ESF MEETINGS: G2: Workshops: Call Jun 2012

This call is now CLOSED: these pages are left for information purposes only

For this sixth GREAT-ESF Workshop call,
the deadline will be Friday 15th June 2012 (at 18.00 GMT) - with all supported workshops to have completed within one year from this date.

A workshop will be a meeting of between one to four days and bring together between 10 and 50 people.

Please submit a brief application through the GREAT ESF science meetings call page.

The proposal should include the following information:
  • Science Meeting Type = Workshop
  • Title of Science Meeting:
  • Location of Meeting:
  • Date of meeting - start and end dates (where the end date must be before end June 2013)
  • Estimated expenditure - total and then broken down into: Travel/ Accommodation/ Meals (lunch and dinner)/ Local administrative costs (please give costs in Euro).
  • Indicate any additional co-sponsorship income.
  • The form also asks for contact information of the proposer

To this you will also need to upload a single pdf file (max 5MB) containing a maximum of four pages:
  • a 'Scientific Summary (max 1000 words) and an Abstract (max 70 words)
  • the outline meeting programme
  • names of the organiser and provisional organising group
  • a case (no more than 2 pages of the 4 total) for the workshop covering: rationale, timeliness, aims, list of topics to be discussed, key speakers and participants, venue, how it fits to the objectives of GREAT (see the programme proposal on the front page of this website), and envisaged outcomes. Note that outcomes may include suggestions for further activities within the GREAT programme such as a conference or training schools.
  • a description of budget plan outlining expected costs and how these will be funded (from the GREAT support and/or other funding sources).
  • Please use a font size of 11pt or greater, with margins no smaller than 15mm.

Please note that for the Workshop application "a short CV of the scientific organiser including a list of five publications" is NOT required - please ignore the ESF submission page requirement for this.
  • The ESF Guidelines for organising a meeting (note these are the new guidelines - revised in September 2011) should be referred to as these describe allowable costs that can be claimed. Also note the section on 'Eligibility'.

key objectives of GREAT can be found in detail in the Programme Proposal or as identified at previous GREAT plenary meetings.

All proposals will be evaluated by the GREAT Steering Committee with results being provided to the applicants by the 10th July 2012.

Acknowledgement of the support obtained

Appropriate acknowledgement of support from the ESF should appear in all presentations, reports, and publications resulting from activities which are funded either partially or entirely by the GREAT ESF RNP programme, and details of any resulting publications should be sent to the ESF and cc'd to the GREAT coordinator ( The standard acknowledgement text for publications is:

"This work was supported, in whole or in part, by the European Science Foundation under the GREAT ESF RNP programme."

Background Information:

The list of previously supported workshop proposals can be found at where you will also find the final reports of each of these meetings.

The theme of the workshop can cover any area relevant to GREAT/Gaia - see the
front page for topics. Proposals covering topics not currently addressed by GREAT meetings are encouraged. In addition meetings following on, or building on, earlier GREAT supported meetings will be welcome, assuming that the need is well argued and the previous final meeting report from that earlier meeting is available.

Typically the amount of support provided by GREAT to workshops will be in the range €5000 to €8000 (in exceptional cases and if well justified up to €10,000)

We expect to be able to fund 1 to 3 workshops in this call - this dependent on the
number of conferences supported.